Western Sydney University CareerHub Terms & Conditions

(as of 1 Sep 2015)



"CareerHub" - means an online student employment website that allows employers to advertise jobs, career opportunities and events to students.

"Employer" - means an organisation or individual that advertises job vacancies, employment services or other job related information on CareerHub.

"Full-Time/Graduate opportunity" - means and opportunity on CareerHub which contains one (or more) elements:

  • The Employment type field is set to 'Full-time'
  • The Graduate recruitment program option has been selected
  • Graduate or Full-time Employment has been selected as a category for targetting
  • 'Graduate' has been mentioned within the job advertisement

"Internship/Cadetship/Vacation Work" - means a placement where a person works for a business to gain experience in a particular occupation or industry, outside of a normal 'employment relationship' (as defined by the Fair Work Act 2009).

"Live" - means students can view your job advertisement and apply/book where applicable.

"The University" - means Western Sydney University.

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General information

Western Sydney Careers consists of a team of professional staff in the areas of career counselling and employment. Our service operates Monday to Friday between 9.00am – 4.30pm with the exception of university, state and national holidays.

Careers aims to process your request within one business day (provided you have included all necessary information as stipulated within these terms and conditions and where relevant an order and payment has been made for your full-time/graduate employment opportunity(s).

Careers does not act as an agent for the employer.

Careers does not recommend or endorse any organisations or service providers as featured on CareerHub.

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Legal requirements

Employers must provide a safe and lawful working environment for their employees, which comply with all health and safety, and employment legislation.

Advertisements must not be misrepresented, misleading or deceptive or be likely to misrepresent, mislead or deceive.

Anti-discrimination laws prohibit advertisements that indicate an intention to discriminate on the grounds of:

  • Sex
  • Marital status
  • Pregnancy
  • Race
  • Ethnic or ethno-religious background
  • Disability
  • Age
  • Sexual preference
  • Transgender status
  • Family responsibilities
  • Descent or national identity
  • Political conviction.

Further information regarding anti-discrimination laws can be found on the Australian Human Rights Commission website at www.hreoc.gov.au.

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Conditions of advertising

All organisations to provide the following information:

  • Name of Organisation / Contact Person / Individual
  • Australian Business Number (ABN) of Organisation (where applicable)
  • Address and contact details of Organisation / Contact Person / Individual.
  • Australian Business Number (ABN) of Organisation (where applicable)
  • Address and contact details of Organisation / Contact Person / Individual.

All job advertisements require the following information:

  • Position Title
  • Employment Type (Full-time, Part-time, Casual, Contract, Internship, Cadetship, Vacation, Scholarship, Graduate program)
  • Remuneration amount (e.g, hourly rate, pay range or salary)
  • Clear summary of the advertised position
  • Description of the nature of work on offer
  • Clear application procedure(s).

You must ensure that advertisements posted to Western Sydney University CareerHub are posted to the appropriate service, discipline and campus categories. It is your responsibility to ensure that you familiarise yourself with the advertising requirements of each available category on the site to ensure appropriate placement of advertisements.

All job opportunities will be published for student viewing for one (1) month, unless otherwise negotiated with a Careers staff member. Advertisements will automatically expire on the final day. You may receive an email requested feedback on your advertisement and student quality, which is optional to answer.

Careers reserves the right to not accept advertisements for the following:

  • Commission-only jobs.
  • Work involving any unpaid training/trial periods, or reduced pay for such periods, except where a Federal or State Award makes allowances for such arrangements.
  • Work which require potential job applicants to purchase a product or service, or to offer a security deposit or similar payment as a condition of employment.
  • A role within a tobacco company.
  • Placements which require potential applicants to pay for the placement, whether the work is paid or voluntary.
  • Work where the advertisement is unclear about the rate of pay, or states a rate of pay which is below the national minimum wage.

All advertisements are submitted to CareerHub are reviewed for approval, rejection or alteration before publishing live to Western Sydney University students.

Careers may alter the wording of advertisements in order to increase effectiveness.

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Recruitment agencies and/or third party employment providers

All advertisements submitted by recruitment agencies and/or third party employment providers must adhere to the Conditions of advertising listed above.

Careers will not disclose the name of the client organisation to anyone unless required to do so by law.

Recruitment agencies and/or third party employment providers are required to include a job title and the name, suburb and website of the client.

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Pay rate/Remuneration disclosure

The numerical figure or range indicated within the remuneration field must meet or exceed the national minimum wage guidelines indicated by Fair Work Commission. Information about employing staff and rates of pay (such as award rates) can be found at:

Fair Work Commission
Phone: 1300 799 675
Fair Work Ombudsman
Website: www.fwo.gov.au

If a job advertisement is listed as paying the applicable "Award" rates, we require the individual or organisation to provide us with the relevant Award code or alternatively, a numerical figure or range.

Where an award code is listed, the following disclaimer will be added to your job advertisement:

In an instance where the rate of pay is believed to be under the national minimum wage, the individual or organisation may be required to provide us with the Award code relevant to the advertised position.

In the event that an individual or organisation has a policy against publishing pay rates on a job advertisement, the hourly rate/range of pay must be provided to us in writing at careers@westernsydney.edu.au. This information will be retained for our records, but will not be published as part of the job advertisement.

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Western Sydney University Careers reserves the right to alter, withdraw or reject any advertisements where: 

  • Non-compliance with these terms and conditions have occurred
  • Misleading or incorrect information has been provided
  • Any work which requires the employee to purchase a product or service, or offer a security deposit or similar as a condition of employment
  • Complaints about the advertiser have been received, or
  • The job opportunity or event is considered to be inappropriate.

Please note that the omission of details required by these guidelines, or failure to comply with these terms and conditions in their entirety will result in the slowing of the approval process, and may further result in your advertisement being rejected or withdrawn. 

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Unpaid/volunteer employment opportunities

Careers follows the guidelines of Volunteering Australia regarding formal volunteer work. Therefore, CareerHub will only advertise volunteer opportunities for not-for-profit and Government organisations.

CareerHub will only advertise opportunities that adhere to the Definitions and Principles of Volunteering,  Volunteer Rights and Volunteer Checklist

In accordance to the Fair Work Act 2009 (Cth), Careers can only advertise unpaid, degree-relevant work placements with volunteer, not-for-profit and government organisations.

The placement of students in unpaid internships/work experience roles is at the discretion of the student in question and subject to the course requirements of the relevant School. We encourage individuals and organisations seeking internships for unpaid work experience roles to contact the appropriate Course Coordinator directly.

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All information stored by users on CareerHub is subject to the Privacy and Personal Information Protection Act 1998 (NSW) and Western Sydney University will not disclose personal information to anyone without the user’s consent except as required by law.

The University may use employers’ registration details to:

  1. Clarify vacancy details as necessary
  2. Alert them to other services to facilitate recruitment
  3. Send career-related/employment notices
  4. Undertake labour market research
  5. Ask questions to assist in managing the CareerHub service.

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Complaint Handling

Complaints can be made by users of CareerHub, which include, but not limited to, employers, third party employment providers, students, staff and members of the public.

All complaints are formally documented. The identities of the party involved will not be disclosed unless:

  • They consent; or
  • We are required to by law to do so; or
  • We believe that the parties involved, or anyone else, may be at serious risk.

Complaints may relate to:

  • The conduct of the employer or student/graduate;
  • The content found within the employers' description or advertisements.


The employer will be notified of the complaint by Careers staff in relation when raised by a student(s), staff(s) or member(s) of the public. Depending on the seriousness of the complaint, we may investigate the incidence and the employers activity on Western Sydney University CareerHub may be temporarily suspended (inactivated).

If suspended, the employer will not have access to advertise further jobs or events on CareerHub until the complaint is resolved.

If a complaint is upheld, the employer will be notified of the action taken, which may include:

  1. A warning issued (up to three warnings can be issued)
  2. Removal of advertisement(s) from CareerHub
  3. With three warnings, or depending on the seriousness of the complaint, a suspension of service.

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Status and Details



Effective Date:

26 February 2016

Review Date:

26 February 2019


Unit Head:

Chris Youness
Director of Employability and Graduate Success
(02) 4736 0883 | (02) 9685 9539


Adam Clayton
Employability Systems Officer, Careers
(02) 4736 0361