Western Sydney University CareerHub Terms & Conditions



A. Definitions

“Consequential Loss” - means any Loss (including expenses) recoverable at law (other than a Loss arising in the usual course of things) which is: (a) consequential upon other Loss; (b) a loss of opportunity or goodwill; (c) a loss of profits; (d) a loss of anticipated savings or business; or (e) loss of value of any equipment.

" Employer” - means an organisation or individual that advertises job vacancies, employment services or other job-related information on Western Sydney University CareerHub and includes, where relevant, the Employer's directors, officers, employees, agents and contractors or subcontractors;.

" Full-Time/Graduate opportunity" - means an opportunity on Western Sydney University CareerHub which contains one (or more) elements:

1. The Employment type field is set to 'Full-time'.

2. The Graduate recruitment program option has been selected

3. Graduate or Full-time Employment has been selected as a category for targeting.

4. 'Graduate' has been mentioned within the job advertisement

" Internship/Cadetship/Vacation Work" - means a placement where a person works for a business to gain experience in a particular occupation or industry, outside of a normal 'employment relationship' (as defined by the Fair Work Act 2009).

“Student Jobs on Campus” - refers to the positions that are offered by the University for internal Use only. These opportunities are reserved and promoted by the Jobs-on-Campus Office of Employability and Graduate Success.

“Policies” - means the rules, policies, procedures and guidelines of the University which can be accessed online at https://www.westernsydney.edu.au/policy/policy_dds.

“Volunteer role” - refers to volunteer opportunities that are either part of a formal volunteer program offered by a volunteer or not-for-profit organisation.

“Modern Slavery” - includes modern slavery as defined in section 4 of the Modern Slavery Act 2018 (Cth), human trafficking, forced labour, child labour, debt bondage, situations where workers’ freedom is deprived, restricted or undermined or workers are otherwise exploited and similar unethical conduct.

“The Office of Employability and Graduate Success” - refers to Western Sydney University, The Office of Employability and Graduate Success.

" Live" - means students can view your job advertisement and apply/book where applicable.

“Loss” - means any loss, liability, damage, fine, cost, expense or amount.

“University" - means Western Sydney University ABN 53 014 069 881.

Western Sydney University CareerHub” - means the websites, browser extensions, platforms, applications, and other services described in section C of these Terms and Conditions.

Back to top

B. General information

The Office of Employability and Graduate Success consists of a team of professional staff in the areas of career counselling and employment. Our service operates Monday to Friday between 9.00am – 4.30pm with the exception of university, state and national holidays.

The Office of Employability and Graduate Success aims to process your request within one business day, provided you have included all necessary information as stipulated within these terms and conditions.

The University does not act as an agent for the Employer.

The University does not recommend or endorse any organisations or service providers as featured on Western Sydney University CareerHub.

Back to top

C. Legal requirements

These Terms and Conditions in addition to the Policies (where applicable) (the “ Terms”) govern your access to and use of the Western Sydney University CareerHub website(s), browser extensions, platforms, applications, and other services (collectively, “Western Sydney University CareerHub”). The Terms also apply to any information, text, audio, video, images, graphics, code, extensions, or other materials created uploaded, downloaded, transferred or otherwise appearing on or connected with Western Sydney University CareerHub when you interact with the University (collectively referred to as “Materials”).

By accessing or using the Western Sydney University CareerHub, you agree to comply with and to be bound by these Terms. The Terms may be amended or modified from time to time at the University’s sole discretion. Notices of changes will be posted on the Terms. Any such revisions become effective immediately. By continuing to access or use Western Sydney University CareerHub after those revisions become effective, you agree to be bound by the revised Terms. It is your obligation to be familiar with the Terms that are in effect at the time of your use. The University reserves the right to terminate any user or account and/or to suspend access to Western Sydney University CareerHub, without notice to you, if it has reason to believe you have violated the Terms.

You may not use Western Sydney University CareerHub or any Materials for any purpose that is unlawful or prohibited by these Terms or to solicit the performance of any illegal activity or other activity which infringes the rights of the University or third parties.

Back to top

D. Conditions of advertising

All Employers must provide the following information upon registration:

1. Name of Organisation / Contact Person / Individual

2. Australian Business Number (ABN) of Organisation (where applicable)

3. Address and contact details of the Organisation / Contact Person / Individual.

All job advertisements require the following information:

1. Position Title

2. Employment Type (Paid – Casual/Part-time, Full-time, Freelance/Contract, Graduate Program, International Role, Internship/Cadetship/Vacation Work, Student Jobs on Campus, Scholarships. Unpaid – Volunteer Role, Unpaid – Internship/Cadetship/ Vacation work, International Volunteer Role)

3. Remuneration amount (e.g. hourly rate, pay range or salary)

4. A clear summary of the advertised position

5. Description of the nature of work on offer

6. Clear application procedure(s)

You must ensure that advertisements posted to Western Sydney University CareerHub have the appropriate service, discipline and campus categories. It is your responsibility to ensure that you familiarise yourself with the advertising requirements of each available category on the site to ensure the appropriate placement of advertisements.

All job opportunities will be published for student viewing for a maximum period of one month (1) month unless otherwise negotiated. You can extend the advertising period by submitting a change request via Western Sydney University CareerHub. Advertisements will automatically expire on the final day. You may receive an email requesting feedback on your advertisement and the calibre of application(s), which is optional to answer.

The following are restricted employment opportunities which cannot be advertised on Western Sydney University CareerHub without the University’s prior consent:

1. commission-only jobs

2. work involving any unpaid training/trial periods, or reduced pay for such periods, except where a Federal or State Award makes allowances for such arrangements

3. work which requires potential job applicants to purchase a product or service, or to offer a security deposit or similar payment as a condition of employment

4. a role within a tobacco company

5. placements which require potential applicants to pay for the placement, whether the work is paid or voluntary

6. work where the advertisement is unclear about the rate of pay or states a rate of pay which is below the national minimum wage

7. offerings of either “cash” or “cash in hand”

8. offerings of “piece rates”, i.e. where an employee gets paid by the amount of sales, product produced or packed

9. misleading or deceptive information, as determined by the University.

All advertisements submitted to Western Sydney University CareerHub are reviewed for approval, rejection or alteration before publishing live to the University’s students. The University reserves the right to:

1. reject or withdraw advertisements which contain restricted employment opportunities or do not comply with these Terms; and

2. alter the wording or structure of advertisements where it is considered appropriate to increase the effectiveness of the advertisement.

Back to top


All advertisements submitted by recruitment agencies and/or third party employment providers must adhere to these Terms.

The University will not disclose the name of the client organisation to anyone unless required to do so by law.

Recruitment agencies and/or third party employment providers are required to include a job title and the name, suburb and website of the client.

Back to top


You represent and warrant that the information you provide when registering for, accessing, or otherwise using Western Sydney University CareerHub is true and accurate and not misleading.

Your access to and use of Western Sydney University CareerHub or any Material is at your own risk. The University shall not be liable to you for Loss or Consequential Loss under any circumstances.

Back to top


All Personal Information collected by the University from the users of Western Sydney University CareerHub will be managed in accordance with the University’s  Privacy Policy and Privacy Management Plan.

By using Western Sydney University CareerHub you consent to the University using your information, including Personal Information (where applicable) to:

1. Clarify vacancy details as necessary with users of Western Sydney University CareerHub

2. Administer, monitor and maintain Western Sydney University CareerHub and Materials

3. Investigate an allegation of misconduct, breach of Terms or illegal activity

4. Alert the Employer to other services to facilitate recruitment

5. Send career-related/employment notices and marketing materials

6. Undertake labour market research

7. Issue questionnaires to assist in managing Western Sydney University CareerHub and associated service.

Back to top

H. Pay rate/Remuneration disclosure

The University requires you to disclose the remuneration figure in the form of an hourly rate or salary. This may be provided as a range if the opportunity varies based on applicant experience. The numerical figure or range indicated within the remuneration field must meet or exceed the national minimum wage guidelines indicated by Fair Work Commission. Information about employing staff and rates of pay (such as award rates) can be found at:

Fair Work Commission
Phone: 1300 799 675
Fair Work Ombudsman
Website: www.fwo.gov.au

If a job advertisement is listed as paying the applicable "Award" rates, you are required to provide the University with the relevant Award code or alternatively, a numerical figure or range.

In an instance where the rate of pay is believed to be under the national minimum wage, the Employer will be notified to provide the University with the hourly rate/range or Award code relevant to the advertised position.

If an Employer has a policy against publishing pay rates on a job advertisement, they are invited to contact the Office of Employability and Graduate Success to discuss. The Office of Employability and Graduate success reserves the right to refuse publication of any job ad that it feels does not satisfy minimum wage requirements or contravenes these terms of use.

Back to top

I. volunteer/UNPAID opportunities

Volunteer Opportunities:

The University follows the guidelines and classifications of Volunteering Australia regarding volunteer work. Therefore, will only advertise volunteer opportunities that adhere to the National Standards for Volunteer Involvement.

The University will only advertise volunteer opportunities that are part of a formal volunteer program offered by a volunteer or not-for-profit organisation and Government organisations.

Unpaid Opportunities:

The University will only allow the advertisement of unpaid opportunities if:

1. the opportunity presents a genuine discipline-related learning experience and, where practical, can be incorporated into a credit-bearing unit of study.

2. the opportunity does not exceed 100 hours over a 3 month period (unless undertaken as an approved course-required internship or placement with specific requirements in relation to hours).

3. the host organisation is aware of their obligations regarding unpaid work under the Fair Work Act 2009 and has read and understood the Unpaid Work Fact Sheet.

The placement of students in unpaid internships/work experience roles is at the discretion of the student in question and subject to the course requirements of the relevant School. It is encouraged for Employers seeking internships for unpaid work experience roles to contact the appropriate Course Coordinator directly.

When an unpaid opportunity is approved, the following message will be added by the University to the detail section of the opportunity for student/graduate consideration:


Where possible, you should try to align unpaid/volunteer opportunities to a course-required, credit baring unit of study and seek the approval of the relevant unit coordinator to ensure the opportunity satisfies the unit’s learning objectives and assessment criteria. Where you do not have a course required internship or placement, please review the Unpaid Work fact sheet when considering an unpaid opportunity.

Western Sydney University limits the advertisement of unpaid opportunities to 100 hours within a 3 month period. Should you or the organisation wish to extend the opportunity beyond this period, this should be negotiated as paid work.

If you require any further information in relation to an unpaid opportunity, please contact  careers@westernsydney.edu.au

Back to top

J. Complaint Handling

Complaints can be made by users of Western Sydney University CareerHub, which include, but not limited to, employers, third party employment providers, students, staff and members of the public.

All complaints are formally documented. The identities of the party involved will not be disclosed unless:

1. They consent; or

2. We are required to by law to do so; or

3. We believe that the parties involved, or anyone else, may be at serious risk.

Complaints may relate to:

1. The conduct of the employer or student/graduate;

2. The content found within the employers' description or advertisements.

The relevant Employer will be notified of a complaint by the Office of Employability and Graduate Success staff when raised by a student(s), graduate(s), staff(s) or member(s) of the public. Depending on the seriousness of the complaint, we may investigate the incidence, and the Employer’s activity on Western Sydney University CareerHub may be temporarily suspended (inactivated).

If suspended, the employer will not have access to advertise further jobs or events on Western Sydney University CareerHub until the complaint is resolved.

If a complaint is upheld, the employer will be notified of the action taken, which may include:

1. A warning issued (up to three warnings can be issued);

2. Removal of advertisement(s) or Material from Western Sydney University CareerHub;

3. With three warnings, or depending on the seriousness of the complaint, a suspension of service.

Back to top


You represent and warrant that you do not engage in any conduct or activity that involves or may give rise to, encourage, or permit Modern Slavery, and that you will use all reasonable endeavours to ensure that there is no Modern Slavery in your operations.

Back to top

Status and Details



Review Date:

21 February 2022


Enquiries Contact:

Terrie Smith
Employment Coordinator
(02) 4736 0424